More and more women are starting businesses, so it’s no shock when you see more events and conventions popping up that cater to career women throughout the country. If you need to organize an outdoor business convention for such women entrepreneurs in Kansas City, here are some things you should keep in mind.

Lawn Maintenance

There’s nothing like walking on a beautiful lawn. Whether it’s in front of a park or a commercial property, well-kept green grass says a lot about the person who owns the property. According to Method, the landscape maintenance industry saw consistent growth in the past five years, with an average annual growth rate of 5.1% between 2016 and 2021. Therefore, it’s easy to find somebody who can manage the lawn where the convention will occur!

Professionals should pull weeds to ensure grass doesn’t turn yellow or die, as weeds will suck the nutrients from the grass and any other remaining plants. Beautiful colorful flowers, especially ones that have nice scents, add stunning visual beauty and serenity to a lawn as well, creating the ideal atmosphere for the outdoor convention you’re planning.

Parking

While Kansas City is walkable, most people will arrive by car because they may be driving from other major cities, the suburbs, or rural areas. Therefore, you want to have enough parking space available for the convention attendees. With 90% of parking areas having asphalt pavement, make sure the convention’s parking area is well paved for ease!

Tables and Chairs

Once attendees begin filling in, they shouldn’t expect them to stand up for the entire conference. Have enough chairs and tables for everyone to comfortably sit and mingle. When it’s time to serve lunch and other refreshments, there should be enough tables to hold and serve food. Depending on the weather or climate, you may also want to play it safe and have a tent or canopy available in case it rains or gets windy.

Food and Drink

As mentioned, you have tables to serve food because you can’t have a conference without feeding your guests. It’s a good idea to have some refreshments always available, such as coffee, tea, water, and light snacks. Plan a nice sit-down lunch for everyone, and if you have a cocktail hour, keep drinks like beer and white wine properly chilled. The time of year of your event can also play a role in the type of food and drinks that you choose. The summer in Kansas City is the perfect time of year for grilled catering options!

Porta Potties

When serving food and drinks at an event, comfortable places for people to relieve themselves are a must. Kansas City is known for its booming population, which includes over 154,000 people. With many people coming to your convention event, it’s important to have proper outdoor sanitation. Research the right vendor for the job, as they should have a good reputation for providing clean and professional outdoor toilets. Take a proper headcount of attendees to ensure you have enough outdoor toilets to accommodate everyone at your conference.

As more women change their career options or create opportunities for themselves, it’s the right opportunity to host a convention for female entrepreneurs. When hosting a conference, you want everything to go as planned for your reputation and client satisfaction. Have enough seating, outdoor sanitation, and refreshments for everyone to feel comfortable. Proper planning can help your outdoor conference go off without a hitch!


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